The Personal Assistant works with senior staff to provide one-to-one support. Typically, Personal Assistant support senior managers by offering administrative help such as monitoring a manager’s email, drafting communications on their behalf, planning and organizing meetings and their travel. A Personal Assistant needs to have a deep understanding of the company and know who the key personnel are, as they are representing a senior member of staff. For this same reason, it is important a Personal Assistant has great interpersonal skills, is well-presented and professional.
Personal Assistant Responsibilities:
- Excellent verbal, written and editing skills.
- Highly organized with meticulous attention to detail; adaptability, flexibility, resourcefulness and efficiency.
- Strong interpersonal skills with demonstrated ability to partner and build relationships with most senior executive leaders, managers, and all levels of colleagues.
- Builds and maintains positive and productive relationships with internal and external partners.
- Ability to discern and use sound judgement in making decisions on behalf of leaders and in handling sensitive topics/documentation.
- Confidently and collaboratively interfaces with executive-level contacts inside and outside the company.
- Managing calendars.
- Make corporate and personal travel arrangements.
- Reconciliate credit cards and submitting expense reports.
- Schedule appointments, booking reservations and organize events.
Personal Assistant Requirements:
- High school diploma or related.
- Solid experience as executive/personal assistant to a senior member of corporate management.
- Proficiency in Microsoft Office suite, including Outlook, Word, and Excel.
- Excellent written and verbal communication skills.
- A high level of professionalism and confidentiality.
- Exceptional interpersonal skills.
Personal Assistant – US & Canada
Are you looking for a Personal Assistant? Take a look at our Job Descriptions Board for US & Canadian companies.